Company Annual & ROC Compliance

INC-20A – Declaration for Commencement of Business → Within 180 days of incorporation (for companies after 02/11/2018).
Board Meetings – Minimum 4 per year; gap ≤120 days.
DIR-3 KYC – Director KYC → Before 30th Sept every year.
DIR-12 – Filing of changes in Directors → Within 30 days of change.
ADT-1 – Auditor appointment/reappointment → Within 15 days of AGM.
Statutory Audit – Annual audit before AGM.
AGM – Hold before 30th Sept (except OPCs).
Directors’ Report – Submit with financials before AGM.
AOC-4 – Filing of financial statements → Within 30 days of AGM.
MGT-7/7A – Filing of annual return → Within 60 days of AGM.
DPT-3 – Deposit return → By 30th June every year.
ITR – Income Tax Return → By 30th Sept (if audit required).
MGT-14 – Board resolutions → Within 30 days (Public Ltd. only).
Registers & Books – Maintain statutory registers & accounts → Ongoing.

Failure to meet annual compliance requirements can lead to serious penalties: Late filing penalties: Companies may face fines starting from ₹100 per day for each late filing. Director Disqualification: Directors may be disqualified for 5 years if the company fails to file annual returns for three consecutive years. Company Closure: Repeated non-compliance could lead to the company being struck off from the Register of Companies.

Apart from the regular annual filings, there are several other event-based compliances that a private limited company must follow whenever certain changes or events occur in the company. These events require specific filings with the Registrar of Companies (ROC) within a set time period. Common examples of such events: Change in the authorized or paid-up capital of the company. Allotment or transfer of new shares. Granting loans to other companies. Providing loans to directors. Appointment of a managing or whole-time director, including details of their remuneration. Opening or closing a bank account, or any change in the bank signatories. Appointment or change of statutory auditors. For all these events, it is important to file the appropriate forms with the ROC within the required timeframe. Timely compliance is crucial to avoid additional costs or legal issues.